Try for freeLOG IN
EN
Try for free
Real Estate REAL ESTATE SCHEDULING SOFTWARE

Optimise sales conversions with appointment scheduling

An all-in-one scheduling solution lets qualified leads book appointments instantly and easily, while also increasing team productivity.

Contact us Learn more
REAL ESTATE SCHEDULING SOFTWARE

Transform your business with a new approach to lead generation

Lead generation and conversion is crucial in real estate, no matter how large or small the agency. First, you must battle with competitors to engage leads with your service offering. Once they are engaged, the buying or selling journey needs to be as smooth as possible. Engagement with potential buyers through online and offline platforms is a must, as well as offering targeted appointments to high-value prospects throughout their journey.

How TIMIFY helps

Acquisitions schedule meetings directly via your online tools

Acquisitions schedule meetings directly via your online tools

Transform cold leads into high quality ones by engaging them in conversation, providing professional customer support when it is needed most. Integrate the booking widget with property evaluation tools and widgets, letting leads schedule a phone call with a call centre or a video call with a broker while they evaluate their property.

01
Empower call centres with powerful digital tools

Empower call centres with digital tools

Make appointment scheduling across multiple locations fast and simple, from property viewings and acquisition meetings to notary appointments with various parties. Our Call Centre and Branch Manager add-ons give call centres full visibility of agent availability in real-time and make bookings in just a few clicks.

02
Let potential buyers self-schedule virtual viewings or tours

Let potential buyers self-schedule virtual viewings

Virtual viewings for individuals or groups are an innovative way to show a property using our video conferencing integrations. Go a step further and set up 24/7 live property tours with the robot SAM, allowing potential buyers to see a property regardless of their location.

03
Seamless scheduling for property viewings
  • Make properties bookable resources with their own scheduling times, based on the viewing availability dictated by the property owners
  • Combine the availability of properties and their assigned brokers, displaying available slots only when both are free
  • Schedule pre-defined group viewings for selected properties
  • Automatically notify all parties of new viewing appointments, reschedules and cancellations

Seamless scheduling for property viewings

TIMIFY offers an efficient and simple solution for buyers, sellers and brokers to work together and close deals faster – whether used as a standalone software or integrated with your existing property management software. TIMIFY gives you the flexibility to:

04

Key TIMIFY features for real estate agencies

Personalised booking forms

Personalised booking forms

Get the information your agents need in advance of their client meeting: request property size, specifications, budget etc.

Individual booking links

Individual booking links

Create dedicated booking links for individual agents or services, with QR codes for in-store displays, business cards or print materials.

Group bookings

Group bookings

Organise group viewings for all or selected properties. Simple to set the maximum number of visitors per group.

Automated communication

Automated communication

Customers and staff receive appointment confirmations and reminders automatically, via SMS or email.

Team schedule management

Team schedule

Organise staff schedules in the shared TIMIFY calendar, from standard 9-5 to irregular shifts and external contractors.

Calendar sync

Calendar sync

All bookings automatically added to your calendar and synced to other calendars including Google, Microsoft Exchange or Office 365.

See all features

Advanced solution for enterprises with unique requirements

Tailored scheduling solution
Tailored scheduling solution
  • Tailor TIMIFY‘s booking widget to meet your individual specifications
  • Customise booking buttons, widgets and emails to your corporate branding
  • Localisation of booking widgets in other languages
Learn more
Seamless integration and synchronisation
Seamless integration and synchronisation
  • Integrate TIMIFY into your existing IT infrastructure with our RESTful API
  • Synchronise TIMIFY with third-party calendars, CRM, marketing and communication systems
  • Activate third party integrations from other SaaS companies via our Developer Platform
Learn more
Data security at all levels
Data security at all levels
  • 100% GDPR compliant
  • Dedicated AWS and DB instance
  • Account protection via 2FA
Customisations
Customisations
Tailored scheduling solution
  • Tailor TIMIFY‘s booking widget to meet your individual specifications
  • Customise booking buttons, widgets and emails to your corporate branding
  • Localisation of booking widgets in other languages
Learn more
Integrations
Integrations
Seamless integration and synchronisation
  • Integrate TIMIFY into your existing IT infrastructure with our RESTful API
  • Synchronise TIMIFY with third-party calendars, CRM, marketing and communication systems
  • Activate third party integrations from other SaaS companies via our Developer Platform
Learn more
Security
Security
Data security at all levels
  • 100% GDPR compliant
  • Dedicated AWS and DB instance
  • Account protection via 2FA

Blog topics and support guides

How to Schedule and Host Successful Virtual Open Houses on Social Media
How to Schedule and Host Successful Virtual Open Houses on Social Media
Learn more
How AI Is Reshaping Real Estate Markets
How AI Is Reshaping Real Estate Markets
Learn more
The Future of Real Estate: How Time Management Apps and Technologies Are Shaping the Industry
The Future of Real Estate: How Time Management Apps and Technologies Are Shaping the Industry
Learn more

Frequently Asked Questions

Can I manage multiple properties or agents from one account?
With TIMIFY’s Branch Manager, you can centrally coordinate listings, offices, and agents — ideal for multi-location agencies or franchises.
Can clients choose between a virtual and in-person property tour?
You can create separate booking options for in-person viewings and virtual tours, including links to Zoom or Teams.
Can we block specific time slots for high-demand properties?
Yes. You can allocate or limit availability based on property status, pricing, or urgency — ideal for exclusives and open houses.
Can clients upload documents like proof of funds or IDs during booking?
You can add upload fields to your booking form, allowing clients to send required paperwork before a tour or meeting.
Can clients reschedule or cancel their viewing themselves?
You set the rules (e.g. cancellation deadline), and clients can manage their bookings through their confirmation email.
Can I restrict agents to only their own calendar or properties?
Role-based access ensures agents only see their own bookings and clients unless broader access is required.
Can we integrate TIMIFY into our CRM or real estate ERP?
TIMIFY’s API allows for full integration into your backend systems, including CRMs like Salesforce or property databases.
Can we assign both an agent and a property tour location in one booking?
TIMIFY supports multi-resource booking, so both agent and physical site (or virtual link) can be reserved simultaneously.
Is TIMIFY secure and compliant with data privacy laws?
All data is stored in Germany under GDPR-compliant standards, and access is restricted via user roles and encryption.
Can I add buffer time between appointments for travel or prep?
Yes, buffer times can be configured between bookings to allow for travel or administrative tasks.
Does scheduling software reduce time wasted on manual coordination?
Yes, it automates the entire appointment lifecycle, freeing agents to focus on closing deals.
Can I set rules to avoid back-to-back viewings in different locations, so agents have time to travel?
Yes, you can define buffer times between appointments using TIMIFY’s scheduling rules. This allows you to automatically block time before or after a booking — ideal for travel time between property locations or for post-viewing follow-up.
Can I assign specific listings or viewings to certain agents?
Absolutely. You can assign services (e.g. property tours, consultations) to individual agents or teams based on role, language, or location.
Can we embed the booking calendar on our website or listings portal?
The TIMIFY widget can be embedded into property listings, your agency website, or landing pages for each location or project.
Can I allow multiple prospects to join the same property viewing?
Group appointments can be enabled, letting multiple people book into a shared time slot — useful for showings or project presentations.
Can we collect custom client info like budget, move-in date, or preferences?
Use custom data fields to collect specific criteria before the appointment — so your team is better prepared for the visit.
Can I track agent workload and property demand?
The statistics dashboard shows you booking frequency by agent, property, and time — helpful for sales strategy and staffing.
Can I create time-limited promotions or early-access booking for VIP clients?
You can create private booking links or restrict access to premium services by date, client group, or agent invitation.
Can I personalize the booking widget per project or brand?
You can adapt branding and colors to match each real estate project or agency brand individually.
Can we use QR codes on print ads or property signs for booking?
Every booking link can be turned into a QR code — perfect for window displays, open house flyers, or signage.
Do clients prefer scheduling viewings online rather than by phone?
Yes, online booking offers instant confirmation, flexibility, and eliminates back-and-forth communication.
Can I set capacity limits for open house events?
Yes, TIMIFY can restrict attendance to a set number of participants.
Is online appointment booking suitable for solo agents, agencies, and property managers alike?
Yes—the system is scalable and flexible for independent agents, small teams, or multi-branch firms.